How To Create a Budget That Works for You
Let’s be honest, figuring out a wedding budget can feel like a lot. Between Pinterest dreams and real-life price tags, it’s easy to get overwhelmed. But I promise, with a little bit of clarity and some smart choices, you can create a wedding that feels so you without blowing the bank.
No matter where you’re at in your planning journey, here’s my personal take on how to outline your wedding budget, choose the right vendors, and get the most out of your money. This is the same advice I give to my own couples at Rice + Co. Events, and now, I’m sharing it with you.
Step 1: Know Your Total Budget
Before you book a single vendor or tour a venue, you need to determine your total wedding budget. Sit down with your partner (and any family members contributing financially) to identify:
The full amount you’re willing and able to spend
How much is coming from savings vs. gifts or loans
Any non-negotiables (e.g., live band, destination venue, cultural traditions)
💡 Pro Tip: Keep a 5–10% cushion for unexpected costs that always pop up.
Step 2: Break It Down
Once your total budget is set, the next step is allocating funds by category. Here's a general breakdown we use with our couples at Rice + Co. Events:
Wedding Planner / Coordinator: 8% – 12%
Venue & Catering: 35% – 40%
Photography & Videography: 10%-12%
Florals & Décor: 7% – 10%
Music & Entertainment: 6% – 8%
Attire & Beauty: 5% – 7%
Stationery: 2% – 5%
Transportation: 1% – 2%
Cake & Desserts: 2% – 3%
Favors & Gifts: 1% – 2%
Officiant: 1% – 2%
Miscellaneous / Contingency: 3% – 5%
👰 Need help customizing this breakdown? Our Full Planning clients receive a personalized budget strategy tailored to their style, guest count, and local pricing.
Step 3: Prioritize What Matters Most
Your budget should reflect your values and vision. Ask yourselves:
What are the three most important elements of your wedding day?
Where can you cut back without sacrificing joy or meaning?
For some couples, the venue and food take top priority. For others, it’s about the photos and music. Identifying your top priorities early helps you invest where it counts and trim where it doesn’t.
💡 Money-Saving Tip: Choose a weekday or off-season wedding date for lower venue and vendor costs.
Step 4: Smart Vendor Selection
Choosing the right vendors isn’t just about price. It’s about value, professionalism, and experience. Here’s how to choose wisely:
✅ Do:
Ask for referrals from your planner or other trusted vendors
Read recent reviews on multiple platforms
Schedule consultations and ask about packages, payment plans, and add-ons
Clarify exactly what’s included in each quote
❌ Don’t:
Choose solely based on price
Skip the contract
Assume every vendor is full-service
🌟 At Rice + Co. Events, we’ve built relationships with some of the best vendors in the business. Our clients benefit from exclusive recommendations and guidance through the selection process.
Step 5: Stretch Your Budget with Creative Solutions
Weddings are an investment, but there are plenty of ways to make your money go further:
Repurpose florals: Ceremony arrangements can be moved to the reception.
Go digital: Use email RSVPs or QR codes to cut stationery costs.
DIY selectively: Stick to small projects and leave the big stuff to the pros.
Limit guest count: Fewer guests means more flexibility for food, decor, and ambiance.
Opt for all-inclusive venues: These often include tables, chairs, and staffing.
💰 Bonus Tip: Avoid wedding-specific markups by shopping from non-bridal retailers or renting decor.
Final Thoughts: Budgeting with Confidence
A well-planned budget doesn’t limit your wedding — it empowers you to create a celebration that’s intentional, meaningful, and stress-free. At Rice + Co. Events, we guide couples through every stage of planning with clarity, honesty, and expertise — including how to stretch every dollar.
Need help building your wedding budget? Contact us today to schedule your free consultation and learn how our planning packages can take the pressure off your plate.